Sample Explanation Letter for Drinking Alcohol on Duty


Drinking alcohol on duty is a serious offense that can have severe consequences in the workplace. It not only compromises your professionalism, but it also poses risks to your own safety and the safety of others. However, if you find yourself in a situation where you have consumed alcohol while on duty, it is important to take immediate responsibility and address the issue professionally. In this blog post, we will provide you with a sample explanation letter that you can use as a guide to apologize and explain your actions.

Sample Explanation Letter

[Your Name]

[Your Position]

[Company Name]

[Company Address]

[City, State, ZIP Code]


Dear [Recipient’s Name],

I am writing this letter to sincerely apologize for my actions on [Date] when I consumed alcohol while on duty. I am fully aware that my behavior was unacceptable and violated the code of conduct expected of me as an employee of [Company Name]. I would like to take this opportunity to explain the circumstances surrounding my actions and assure you that it will not happen again in the future.

First and foremost, I would like to emphasize that my decision to consume alcohol on duty was a grave error in judgment. I understand the responsibility that comes with my position and the trust that the company has placed in me. I deeply regret my actions and the negative impact it may have had on the reputation of the company.

However, I would like to provide some context to help you understand the situation better. On that particular day, I was dealing with a personal crisis that had significantly affected my emotional well-being. I made the misguided decision to turn to alcohol as a coping mechanism. I understand that this is not an excuse for my behavior, but I hope it helps shed light on my state of mind at the time.

I want to assure you that I have taken immediate steps to address the issue and prevent any recurrence. I have sought professional help to address the personal challenges I was facing, and I am committed to making positive changes in my life. I understand the importance of maintaining a professional demeanor at all times and will ensure that my personal issues do not interfere with my duties in the future.

I am fully prepared to accept any disciplinary actions deemed appropriate by the company. I understand that my actions have consequences, and I am willing to face them. I am also open to any additional training or counseling that the company believes will help me grow both personally and professionally.

Once again, I sincerely apologize for my actions and any inconvenience or embarrassment it may have caused to the company. I value my position at [Company Name] and the opportunities it has provided me. I am committed to regaining your trust and proving myself as a dedicated and responsible employee.

Thank you for taking the time to read this letter. I am available for a meeting or further discussion if needed. I look forward to the opportunity to make amends and demonstrate my commitment to the company’s values.


[Your Name]


Writing an explanation letter for drinking alcohol on duty is a crucial step in acknowledging your mistake and taking responsibility for your actions. It is important to approach the letter with a sincere and remorseful tone, providing context and assurances that steps have been taken to prevent a recurrence. By demonstrating your commitment to personal growth and professional conduct, you can work towards rebuilding trust and maintaining a positive relationship with your employer.

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